• PAYMENT
A deposit is required at the time of definite booking.
Remaining amount due to be paid at the end of the function.

• ROOM ASSIGNMENTS & SET UPS
Wintergreen Resort reserves the right to reassign function rooms,
especially in the case of fluctuating attendance figures.
Wintergreen Resort also reserves the right to charge a service fee for setting
up functions with extraordinary requirements or changing
set ups within 24 hours of function.

• ENTERTAINMENT
Functions which have live music, DJ, etc. must have entertainment
end by 12:00 a.m. Entertainment must provide their own
equipment. The expense of any special electrical needs must be
paid by the individual or organization hosting the function.
Groups using the Grand Teton Room must purchase the 3rd Floor
guest rooms. Wintergreen Resort reserves the right to control
volume of music when it affects other hotel guests.

• DAMAGES
Wintergreen Resort does not permit the affixing of anything to the walls,
floors or ceilings of room with nails, staples, thumbtacks, tape
or any other substance. Patron agrees to be responsible for any
damage to the premises or equipment by members, guests, invitees
or outside groups contracted by the patron during the period of
time function is held at the hotel. We reserve the right to inspect
and control all private parties or receptions being held on the
premises. We will not assume responsibility for the damage or loss
of any merchandise or articles left in the hotel prior to, during
or following the function.

• GUEST ROOMS
Guest room blocks may be made at the time of a definite
booking and held until (1) one month prior to the function. After this block is
released, reservations will continue to be taken on a space available basis
at rack rate. The first night's deposit is required at the time the
reservation is made. Upon request, we will provide reservation forms
for mailing to attendees.

• DECORATIONS
All decorations must be approved.
No balloons or open flame will be allowed.

• GUARANTEES
A guarantee is required no later than (8) eight days before the
function. You will be charged for the number guaranteed or
the number actually served, whichever is greater. If dinner is served
more than 30 minutes after the time you schedule, there will be
an additional fee of $1.00 per person.

• MENU SELECTIONS
Menu selections must be made a minimum of (2) two weeks prior to the
date of the function. All food and beverage must be purchased through
the hotel. No food prepared by the hotel and remaining uneaten may be taken
out of the hotel after a function. All federal, state, and local laws are strictly
adhered to with regard to food and beverage purchase and consumption.

• TAXES / SERVICE CHARGES
All food and beverage prices are subject to 18% service charge; 6% state sales
tax is then added to the total amount.

• CANCELLATIONS
Cancellations received less than (6) six months prior to the scheduled function
will result in a cancellation fee of the entire deposit.

• SMOKING POLICY
To preserve and maintain the beauty of our banquet facility,
smoking is NOT allowed.

• MENU PRICES
All menu prices are subject to change.